Custom Tailored Services Fitting the Needs of Your Organization

Archstone’s Sales & Use Tax competencies protect organizations from overpayments, while providing clients with strategic sales and use tax information.

Sales and use tax is an integral part of any organization’s payables. It is a complex matter that involves multiple state regulations and procedures. Many complex product and service exemptions are overlooked by companies, resulting in significant overpayments. It is imperative these payments are routinely reviewed to ensure accuracy and effectiveness.

Archstone Management provides a comprehensive audit that focuses on reducing erroneous tax payments made to vendors and state tax agencies. We recover historical overpayments and provide quality, up-to-date information to help reduce those incidences going forward. Archstone will also work with our customers to implement proper procedures and controls to ensure accuracy in tax payments.

Archstone works diligently with our clients to eliminate risk of unnecessary tax exposure. In addition to an audit, Archstone provides services for state audit defenses and item master tax coding. The correct item master tax codes are essential in reducing sales and use tax overpayments.

Audit Scope

  • – Invoice Tax Payments
  • – State Agency Tax Payments
  • – Service Contract Tax Exposure
  • – Capital Equipment Purchases

Services Scope

  • – State Audit Defense
  • – Liability Mitigation
  • – Item Master Tax Coding
  • – Vendor Tax Monitoring


  • – Reduction of Tax Exposure
  • – Overpayment Reconciliation
  • – Tax Savings Planning
  • – On-Call Tax Advice

Supply pricing is a critical component of any organization’s financial structure. It is imperative that vendor pricing be reviewed to ensure accuracy and effectiveness.

Archstone Management’s process includes reviewing your contract set prices and using our proprietary software to do an in-depth analysis of historical payments. We then provide a clear, comprehensive report on 1he findings and the necessary corrective action required.

Archstone’s Vendor Audit Program provides protection from unwarranted price movement from the hundreds of vendors an organization may purchase from, while providing clients with strategic pricing information.


Audit Scope

  • – Distribution Pricing
  • – Laboratory Contract Pricing
  • – Pharmaceutical Pricing – Including Medicare Programs
  • – Manufacturer Contract Pricing
  • – Service Vendor Pricing – Laundry, Print Services, Food Services, etc…


  • – Overpayment Reconciliation
  • – Price Monitoring
  • – Vendor Price Transparency
  • – Vendor Contract Optimization
  • – Reduced Burden on Supply Chain Personnel
  • – Improved Purchase Process Efficiency
Archstone’s Accounts Payable audit blends unique knowledge sets with thoroughly defined proprietary software to deliver audit outcomes hospitals desire. Our 100% contingency AP audit focuses on capturing erroneous payments made to vendors with a fast 90-day turnaround.

We use our tested experience to generate much needed cash recovery for our clients. We know every vendor and their common pitfalls that cause hospitals headaches. Once complete, the accounting staff is left with internal control remedies and proven action plans that provide overpayment prevention and vendor transparency.

Audit Scope

  • Aged Outstanding Credit Items
  • Duplicate Payment Recovery
  • Missed Prompt Pay Discounts
  • Returned Goods Credits
  • Warranty Eligibility
  • Freight Accuracy
Archstone Management provides hospital supply chain departments with a host of audit services designed to increase transparency into vendor operations. The audit suite is centered around increasing practical insight into routinely neglected cost centers.

Our program focuses on these areas of concern:

  • Freight Charges
  • Custom Pack Content Changes
  • GPO Rebates
  • Item Master File Continuity
  • P-Card Transactions
  • Warranty Management
  • Software License Monitoring

Archstone’s audit suite adds an additional layer of vendor transparency that provides hospitals with necessary cost protection. Our audit suite is provided to all our clients as a part of our audit package in order for us to provide the maximum tangible value for each engagement